Mindful Mermaids Fire & Ice – Terms & Conditions

Location: Clevedon Marine Lake & Surrounds

Welcome to Mindful Mermaids Fire & Ice Sessions, a guided experience combining heat therapy, mindfulness, and optional open-water cooling utilising sauna equipment provided by our partner Suvi Sauna Ltd. Please read the following carefully before booking or taking part.

Voluntary Participation & Personal Responsibility

Participation in Mindful Mermaids Fire & Ice sessions is entirely voluntary. By booking and participating, you confirm that you are in good health and suffer from no physical or mental condition that would make you susceptible to injury or disability while participating.

You acknowledge that you are participating voluntarily and at your own risk, and are solely responsible for assessing your own health and fitness to take part. If you are unsure about your suitability to participate, please consult a medical professional before attending.

Understanding & Assuming Risks

You are aware of and assume all risks, dangers, and hazards involved in participation, including but not limited to:

Heat Therapy & Sauna Risks:

• Dehydration
• Dizziness, fainting, or lightheadedness
• Overheating or heat-related illness
• Burns or skin sensitivity from heat
• Cardiac stress

Cold Exposure Risks:

• Cold shock or hypothermia (with open water use)
• Rapid breathing and muscle control loss
• Loss of muscle control within 10 minutes, increasing risk of drowning
• Hypothermia within 20-30 minutes, leading to confusion or unconsciousness

Environmental Risks:

• Exposure to weather conditions
• Risks from other participants and environmental factors

Mindful Mermaids meetups take place in public places under conditions largely beyond the control of Claire Paul (Harmony4Life). You accept personal responsibility for any liability, injury, loss, or damage in any way connected with your participation.

Health & Safety Guidelines

Do not participate if you:

• Are pregnant, or suspect you may be
• Have high/low blood pressure, heart disease, heart/circulatory disorders, epilepsy, diabetes, asthma, or respiratory issues
• Have a history of dizziness, fainting, heart attacks, or strokes
• Are currently unwell (including with fever, cold, or flu)
• Have had recent surgery or are taking medications that may be affected by heat
• Are under the influence of alcohol or recreational drugs

Claire Paul (Harmony4Life) and Suvi Sauna Ltd reserve the right to refuse participation if you appear unwell or impaired in any way, for your safety and that of others. The sauna area is an alcohol and drug-free zone. If you are suspected of being under the influence, participation will be refused without a refund.

Sauna Use Guidelines

• Sessions in the sauna should last no more than 15 minutes at a time
• Stay hydrated – bring a full water bottle and drink before and after your session
• Enter and exit slowly and carefully
• Do not eat, drink alcohol, smoke, or exercise inside the sauna
• Sauna users should be well-nourished but avoid entering immediately after eating
• Water should only be poured on the sauna heater by staff members – please ask if you’d like more steam
• Remove jewellery, contact lenses, or glasses before entering the sauna as they can heat up and cause discomfort or injury
• Avoid sitting too close to the rocks during steaming, as the heat release can be intense

Cold Exposure & Open Water Use

Cooling down is part of the experience, and fresh air or gentle sea breezes are encouraged. However, if you choose to use the Clevedon Marine Lake or other open water areas:

• You do so at your own risk – this is not part of the facilitated session
• Be aware of cold shock, which can cause rapid breathing and heart rate changes within the first minute
• Cold immersion beyond a few seconds is not advised for beginners
• Mindful Mermaids does not supervise or accept liability for open-water swimming
• Cold-water immersion can cause loss of muscle control and hypothermia
• We advocate cooling off by standing outside the sauna as sufficient and do not encourage full immersion in cold water, especially for those who are inexperienced

Conduct & Community Guidelines

All participants must:

• Respect the group, space, and shared equipment
• Keep noise to a minimum to maintain a peaceful environment
• Leave the sauna space clean and take all belongings with you
• Refrain from using mobile phones during the session
• Avoid bringing glass, metal, or flammable items into the sauna

Booking & Payment Terms

Sauna fees are non-refundable. By proceeding with your booking, you acknowledge and accept this non-refundable policy.

Release of Liability

You release, waive, discharge and covenant not to sue Claire Paul (Harmony4Life) and Suvi Sauna Ltd for any and all claims, actions, damages, liabilities, losses, costs, and expenses for death, injury, loss or damage of property, in any way arising out of your participation in a Mindful Mermaids meetup, including, without limitation, any and all claims resulting from negligence.

Indemnity Agreement

You indemnify and hold harmless Claire Paul (Harmony4Life) and Suvi Sauna Ltd from any loss, liability, damage or cost that may be incurred for losses and damages which may be brought against you or Claire Paul (Harmony4Life) or Suvi Sauna Ltd by anyone claiming to be injured (including death) or whose property is damaged as a result of your actions arising from or during a Mindful Mermaids meetup.

You acknowledge that:

• We are not responsible for any injuries, accidents, or incidents occurring in the lake or other open water, as this is independent of our operations
• We are not responsible for lost, stolen, or damaged personal belongings
• We take reasonable safety measures but cannot eliminate all risks associated with sauna use

If any portion of these terms is held to be invalid, the balance of the agreement will remain valid and enforceable.

Emergency Care & Consent to Medical Treatment

In the rare event of an emergency, you consent to receive first aid or emergency medical assistance if needed. This will be provided by trained staff or emergency services as appropriate.

You authorise Claire Paul (Harmony4Life) to provide you with customary medical assistance, transportation, and emergency medical services as the result of injury or health condition. This consent does not impose a duty upon Claire Paul (Harmony4Life) to provide such assistance, transportation, or services. You have the right to refuse medical assistance and understand you may be provided with assistance if you are incapacitated.

Mindful Mermaids is not responsible for the outcome of external medical care.

Promotion Release

You agree to grant to Claire Paul (Harmony4Life) a royalty-free licence to use your photographic, video, or digital likeness, in whole or in part, taken during a session, solely for promotional, educational, and/or other purposes.

Acknowledgment & Agreement

By proceeding with your booking, you confirm that:

• You have read, understood, and accept the terms above
• You have read, understood, and agreed to Suvi Sauna’s terms and conditions below
• You accept full responsibility for your own wellbeing and safety
• If booking on behalf of others, you ensure they have read and accepted these terms
• You will inform Claire Paul (Harmony4Life) of any health concerns before participating
• You voluntarily accept the risks associated with sauna use and cold exposure
• You understand and accept that sauna fees are non-refundable

Data Protection & Privacy

Claire Paul (Harmony4Life) is committed to protecting your personal information. By booking, you consent to the collection and use of your personal data for the following purposes:

What data we collect:

• Full name, phone number, email address, billing address
• Credit card details (processed securely via our booking system, not stored by us)

How we use your data:

• To process your booking and provide our services
• For essential communication regarding your session
• To send occasional updates and promotional offers (only if you opt in)

How we store your data:

• Booking data is stored within our secure booking system under legitimate interest
• Email correspondence is retained only as long as necessary for business operations
• You can request access to or deletion of your personal data at any time

Your rights: Under GDPR, you have the right to be informed, access, rectify, erase, restrict processing, data portability, object to processing, and protection from automated decision-making.

We do not share your data with third parties for marketing purposes. Limited information may only be shared in safety emergencies or as required by event partners.

For data protection enquiries, contact us at: Claire.paul@harmony4life.co.uk

Please honour your body, listen to your limits, and enjoy the transformation.

Assumption of Risk & Liability Disclaimer Suvi Sauna Ltd

By booking and participating in a sauna session, you acknowledge and accept the inherent risks, including but not limited to dehydration, burns, dizziness, fainting, cardiac stress, and heat-related illness.

Your Responsibilities:

• You are participating voluntarily and at your own risk
• You are solely responsible for assessing your own health and ability to use the sauna
• Consult a medical professional before booking if you have any health concerns

Health & Safety

Do not use the sauna if you have:

• High/low blood pressure, heart/circulatory disorders, epilepsy, diabetes, asthma, or breathing conditions
• A history of dizziness, fainting, heart attacks, or strokes
• Any medical condition that may be impacted by high temperatures
• You are feeling unwell, have a fever, or are under the influence of alcohol or drugs

Important Guidelines:

• Remove all jewellery, glasses, and contact lenses before entering the sauna
• Sauna use should be done in short intervals. Do not stay in the sauna for longer than 15 minutes per session
• Exit the sauna immediately if you feel dizzy, nauseous, or unwell
• Stay hydrated by drinking plenty of fluids before, during, and after your session

Clevedon Marine Lake & Open Water Use

Suvi Sauna Ltd operates solely on private land and has no control over or responsibility for any external bodies of water, including the lake. If you choose to enter the lake or any other open water, you do so entirely at your own risk. Suvi Sauna Ltd does not provide supervision for open water entry.

Be Aware of Cold Water Risks:

• Cold shock: Can affect breathing and heart rate within the first minute
• Loss of muscle control: Can occur within 10 minutes, increasing the risk of drowning
• Hypothermia: Can develop within 20–30 minutes, leading to confusion or unconsciousness

We advocate cooling down by standing outside the sauna. We do not encourage full immersion in cold water, especially for inexperienced individuals or during colder months.

Proper Sauna Use & Conduct

To ensure a safe and enjoyable experience, please follow these rules:

• Do not eat, drink alcohol, smoke, or exercise inside the sauna
• Do not enter the sauna immediately after eating
• Only staff members are permitted to pour water on the sauna heater
• The sauna area is an alcohol and drug-free zone. If you are suspected of being under the influence, your participation will be refused without a refund
• Please leave the sauna area clean and tidy and ensure you take all personal belongings with you

Indemnification & Liability

By participating, you accept full responsibility for your own safety and actions. You agree to indemnify, defend, and hold harmless Suvi Sauna Ltd, its directors, employees, volunteers, and affiliates from any claims, damages, or losses arising from your participation, except where liability cannot be excluded under UK law.

You acknowledge that:

• Suvi Sauna Ltd is not responsible for any injuries or incidents occurring in the lake or other open water
• Suvi Sauna Ltd is not responsible for lost, stolen, or damaged personal belongings
• While we take reasonable safety measures, we cannot eliminate all risks associated with sauna use

Medical & Emergency Care

You consent to receive emergency medical care if deemed necessary. Any medical care received will be provided by external professionals, and Suvi Sauna Ltd is not responsible for the outcome of such care.

By proceeding with your booking, you confirm that you have read, understood, and agreed to these terms in full. If you are booking on behalf of others, you confirm that they have also read, understood, and agreed to these terms before participating.